About the Opportunity
Our client, an established company in the manufacturing and wholesale sector, is seeking an Accounting Specialist to support accounts receivable, collections and accounts payable.
Reporting to the Finance Manager, this role requires strong accounting fundamentals, professional communication and the ability to manage competing priorities. Accounts receivable and collections are a key focus, alongside responsibility for payment processing, reconciliations and selected payable activities.
Accounts Receivable & Collections
- Prepare customer invoices and accurately apply payments received through bank transfers, cheques, credit cards and other electronic methods.
- Monitor aging reports and follow up on overdue balances while maintaining positive customer relationships.
- Investigate payment discrepancies, billing inquiries and adjustments.
- Reconcile marketplace and e-commerce remittances, matching payments to invoices and resolving deductions or discrepancies.
- Maintain accurate records of collection activity and customer communications.
- Support credit authorizations, claims processing and strategies to reduce overdue receivables.
Accounts Payable
- Review and process supplier invoices, including freight, customs, brokerage and other operating expenses.
- Support import and container-related invoice processing and payment preparation.
- Reconcile vendor statements, investigate differences and respond to payment inquiries.
- Process and reconcile credit card transactions and assist with payment runs.
Reporting & Process Improvement
- Prepare account reconciliations, journal entries and reports to support month-end close.
- Track receivables and collections performance, including days sales outstanding and collection ratios.
- Maintain clear documentation of accounting procedures.
- Identify opportunities to improve workflows using digital tools, AI and automation.
- Work with Purchasing, Logistics, Sales and Customer Operations to resolve transaction issues and provide finance team coverage.
Qualifications
- At least two years of relevant accounting experience, with demonstrated experience in accounts receivable and collections; accounts payable exposure is preferred.
- Strong understanding of accounting principles, including debits, credits and reconciliations.
- Proficiency in Excel and accounting software. Microsoft Dynamics 365 Business Central experience is an asset, as is familiarity with Power BI.
- Ability to reconcile detailed transaction data and investigate discrepancies.
- Clear communication and negotiation skills, with a professional, assertive approach to collections.
- Strong attention to detail, organization and follow-through.
- Comfortable learning new technology and applying AI or automation tools to improve efficiency.
- A degree in Accounting, Finance, Business Administration or a related field is preferred.
- Experience with import documentation, freight, customs, marketplace payments or wholesale operations is an asset.
What’s Offered
- Extended health and dental coverage.
- Two weeks of annual vacation.
- Employee product discounts.
- Opportunities for career development and broader accounting responsibilities.
Candidates must be able to reliably commute to the Surrey office.
