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Goldbeck Recruiting

Office Administrator

Surrey, BC, Canada

$60,000 to $70,000 CAD / year · Full-time

Within 25 km of Maple Ridge · About 17.6 km from the city centre

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Job details

Pay: $60,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Nov 4, 2026
Posted: Oct 5, 2026

Original job description

Accounts Payable & Receivable Administrator

Full-time | On-site | Weekday hours

Our client is an established, growing distributor of commercial building equipment. They have a strong reputation for service and a team that values initiative and continuous improvement. They're looking for a detail-focused administrator to manage accounting and office operations at their local location.

What you'll do

Accounting

Review, code and process supplier invoices, matching them to purchase orders and receiving documents
Monitor job costs against customer billing, including shipping charges and credits
Issue customer invoices and manage collections on past-due accounts
Record incoming payments, prepare bank deposits and process card payments
Maintain accurate receivables records and reporting
Reconcile inventory movements and support periodic stock counts
Investigate and resolve billing or payment issues with suppliers, customers and internal teams
Complete credit applications for new accounts
Review order documentation such as confirmations, shipping paperwork and tracking details
Support month-end close, including accruals and reconciliations
Gather information for audits and management reporting

Office administration

Act as the first point of contact for visitors and incoming calls
Route questions to the appropriate team members
Manage mail, shipping and receiving of packages
Maintain organized paper and electronic records
Help the sales, operations and warehouse teams with general administrative work

What you need

3+ years in an administrative or bookkeeping role with hands-on AP/AR responsibility
Working knowledge of PO, receipt and invoice matching (3 way matching required)
Diploma or certificate in bookkeeping, accounting or office administration
Strong accuracy and follow-through, and the ability to manage deadlines in a fast-paced setting
Professional written and verbal communication
Comfort with Outlook, Word and Excel (basic formulas and data entry)
ERP or accounting software experience is an asset
Openness to learning new systems and taking feedback

What's offered

Employer-paid health and dental benefits, including family coverage
Retirement savings program with employer matching
Life and disability coverage
Wellness and employee assistance programs
Training and opportunities for career growth

To apply, please submit your resume along with your salary expectations. We'll contact shortlisted candidates directly.

We welcome applicants of all backgrounds. Accommodations are available throughout the hiring process on request.

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More about this job

Responsibilities

Process supplier invoices and customer billing, manage collections and payments, reconcile inventory and accounts, and support month-end close, audits, and reporting. Serve as the first point of contact for visitors and calls, manage mail and records, and provide administrative support to sales, operations, and warehouse teams.

Requirements

Requires at least three years of administrative or bookkeeping experience with hands-on accounts payable and receivable responsibilities, including purchase order, receipt, and invoice three-way matching. A diploma or certificate in bookkeeping, accounting, or office administration is required, along with accuracy, deadline management, professional communication, and comfort using Outlook, Word, and Excel.

Skills

Accounts Payable
Accounts Receivable
Bookkeeping
Three-Way Matching
Invoice Processing
Collections
Bank Reconciliation
Inventory Reconciliation
Month-End Close
Credit Applications
Audit Support
Office Administration
Recordkeeping
Microsoft Outlook
Microsoft Word
Microsoft Excel

Benefits

Employer-Paid Health And Dental Benefits
Family Coverage
Retirement Savings Program With Employer Matching
Life And Disability Coverage
Wellness Programs
Employee Assistance Program
Training
Career Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Accounts Receivable
Bookkeeping
Purchase Orders
Receiving Documents
Three-Way Matching
Job Costing
Customer Billing
Shipping Charges
Credits
Collections
Bank Deposits
Card Payments
Receivables Reporting
Inventory Reconciliation
Stock Counts
Credit Applications
Shipping Paperwork
Month-End Close
Accruals
Reconciliations
Audit Support
Management Reporting
Microsoft Outlook
Microsoft Word
Microsoft Excel
ERP Software
Accounting Software
Manufacturing
HVAC Equipment

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